School management software features
Everything School MS does, module by module – from the first admission enquiry to the last fee receipt of the year.
Admissions and complete student records
Admit a student from one form and keep their whole school life on one profile.
- Automatic numbers – the admission number and the next free roll number in the class are given for you.
- Fee plan at admission – the class fee fills in; choose all at once or instalments, with a concession if needed.
- Everything on the profile – parent, address, Aadhaar, blood group, category, mother tongue, previous school, photo and documents.
- Your own fields – add the details your school keeps (house, allergies, pickup person…) to students, parents and staff.
- Day scholar or hostel, own transport or school bus – with the room, bus and pickup stop.
- Find anyone fast – newest admissions first, filters by class, admission year, fee status and status, and search by name, admission number or phone.
- Classes, sections and promotions – move a whole class up at year end, or mark students as passed out or left.
Parents linked to all their children
- One parent, several children – siblings share one parent record; admit a new child straight from the parent's profile.
- At a glance – children, attendance, fees due and the last contact.
- Parent sign-in – give the parent an app sign-in in one click; parent sign-ins don't count against your user limit.
- Contact and history – WhatsApp, SMS, email, calls and AI calls from the profile, with one timeline of everything.
Fee structure, plans, collection and receipts
- Class fee structure – fee heads per class (tuition, books, activities, transport, hostel).
- Plans per student – all at once, or a first payment and monthly instalments on the same date every month.
- Change plans any time – paid instalments stay; only the balance is rescheduled.
- Collect by cash, UPI, card, bank transfer or cheque, with quick amounts for paying ahead or clearing the balance.
- Indian-format receipts with parent and office copies, amount in words and optional GST (CGST / SGST).
- Pending fees and overdue by class, with instalments left and automatic reminders.
WhatsApp, SMS, email, calls and notices
- WhatsApp Business with Meta-approved templates, filtered by category and approval status.
- Automatic messages on admission, new parent, new staff (different per designation), sign-in created, fee payment and absence.
- Template previews with real details – child's name, class, fees due, school phone and address.
- Click-to-call through the school's number, and AI voice calls with summary, transcript and recording.
- Notices and push notifications to the whole school, staff, parents, students or one class – on phones and browsers.
- Inbox for WhatsApp, SMS and email replies, and bulk sends with delivery reports.
Attendance, timetable, assignments and exams
- Class attendance – present, absent, late or leave in a tap, with “all present” for quick days; QR attendance from ID cards.
- Teacher dashboards – a class dashboard for class teachers and a teacher dashboard for their own periods.
- Timetable and holidays – periods per class with teachers and rooms; holidays and events on everyone's calendar.
- Assignments – set homework with due dates; parents and students see what is pending.
- Exams and marks – exam schedule, marks by subject with pass marks, results with grade and rank, published when you are ready.
Certificates, ID cards and progress cards
ID cards with QR
Student and staff ID cards, front and back, with photo, blood group, emergency contact and a QR code.
Progress cards
Print report cards for a whole class or one student, straight from the marks entered.
Transfer certificate
TC in the standard format with date of birth in words, conduct, dues and leaving details.
Bonafide certificate
Issued in seconds with the student's class, academic year and purpose.
Staff, designations, attendance and payroll
Designations decide access
Principal, teacher, accountant, driver, warden… each designation chooses which modules staff can open, and whether they can only view or also edit.
Punch in / punch out
Staff mark their own attendance from the dashboard or the app; the office sees who is in today and monthly attendance.
Payroll
Monthly payslips for every staff member, with paid and pending salaries feeding the finance reports.
Buses, routes, drivers and live tracking
- Bus management – vehicle number, route, stops, driver and the students on each bus.
- Live tracking on Google Maps for the office and for parents of children on that bus.
- Driver app – start and end trips, share location, mark pickup points.
- Vehicle log & bills – fuel, service and repairs per bus.
Hostel rooms and beds
Add hostels, rooms and beds. Assign students at admission – full rooms can't be chosen – and see occupancy at a glance. Parents and students see their hostel and room in the app.
School assets
Keep every asset with its number of units, cost and purchase date. Current value is worked out automatically with depreciation, and the asset report shows totals by category.
Reports for every part of the school
- Revenue & ROI – fees collected against salaries, transport and assets, month by month.
- Class-wise – students, fees, collection rate, defaulters, attendance and exam averages per class.
- Fees – overdue ageing, defaulters, payment methods and the fee structure.
- Attendance, academics, staff & payroll, transport, hostel, assets and admissions.
- Any date range – academic year, this month, last month, last 3 months or custom; download as CSV.
A chatbot that knows your school
Create a chatbot for your school website and teach it with your website pages, PDFs, Word files or notes. It answers parents' questions about admissions, fees, timings and transport using a private AI model – and says so honestly when it doesn't know. Enquiries it collects come straight to the office.
Follow-ups that don't slip
Every pending task – an overdue fee, a repeated absence, a parent to call back – becomes a follow-up assigned to the right person, with the full log of calls, messages and meetings.
The School MS app for Android and iPhone
The same school, laid out for the phone. Everyone signs in with the school's ID, their email and password.
Parents
- Attendance and homework
- Fees due and receipts
- Results and timetable
- Live bus location
Students
- Timetable and assignments
- Results
- Notices
- Bus and hostel
Teachers
- Take attendance
- Assignments and marks
- Punch in / out
- Class dashboard
Drivers
- Start and end trips
- Share live location
- Pickup points
- Vehicle bills
Each person sees only their part of the school
Role-based access
Admin, teacher, accountant, driver, staff, parent and student roles – and designations that switch modules on or off for staff.
One device at a time
Signing in on a new phone or computer signs the person out of the old one. Turning off a sign-in signs them out immediately.
Your school's own space
Every school has its own separate data, its own WhatsApp number, branding, logo and notification settings.
See it working for your school
Book a free demo and we'll show you School MS with your classes, fee structure and messages.